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- Nonprofits, government entities, schools, public companies, and trade unions are usually required to record official meeting minutes.
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Aug 6, 2024 · Meeting minutes are crucial to any successful gathering, serving as a written record of discussions, decisions, and action points. This post will guide you through writing meeting minutes, highlighting what to include, templates, and some frequently asked questions (FAQs).
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Whether you’ve been tasked with taking notes for a committee or you’ve been appointed Secretary to the Board of your organization, preparing meeting minutes doesn’t have to be an arduous task. Here are some tips and ideas that will help you get started with writing and preparing effective meeting minutes, as well as a meeting minutes sample and a m...
Meeting minutes are the written record of what was discussed and decided during a meeting. They typically include the date and time of the meeting, a list of attendees, a summary of the topics discussed, decisions made, action items assigned, and the time of adjournment. Minutes are essential for providing an official account of the meeting, ensuri...
The five steps that you must include are: 1. Pre-Planning 2. Record taking – at the meeting 3. Minutes writing or transcribing 4. Distributing or sharing of meeting minutes 5. Filing or storage of minutes for future reference For more detail on each step, read on! Read more: 13 Meeting Minutes Templates for More Productive Nonprofit Board Meetings
Meeting minutes are typically written by the designated secretary or administrative assistant of the group or organization. In some cases, a specific member of the group may be assigned to take minutes for a particular meeting. The person responsible for writing the minutes should be someone who is attentive, detail-oriented, and capable of accurat...
Here’s a simple template you can refer to next time you need to take meeting minutes: Organization Name Meeting Minutes Date: Opening: The meeting was called to order at [Time] by [Name] at [Location]. Present: [List of all present members] Absent: [List of any members who were not present] Approval of Agenda: The agenda was reviewed and approved. ...
As mentioned above, there are essentially five steps involved with meeting minutes: 1. Pre-Planning 2. Record taking – at the meeting 3. Minutes writing or transcribing 4. Distributing or sharing of meeting minutes 5. Filing or storage of minutes for future reference
Before you start taking notes, it’s important to understand the type of information you need to record at the meeting. As noted earlier, your organization may have required content and a specific meeting minute format that you’ll need to follow, but generally, meeting minutes usually include the following: 1. Date and time of the meeting 2. Names o...
Once the meeting is over, it’s time to pull together your notes and write the minutes. Here are some tips that might help: 1. Try to write the minutes as soon after the meeting as possible while everything is fresh in your mind. 2. Review your outline and if necessary, add additional notes or clarify points raised. Also check to ensure all decision...
Create an outline
As discussed earlier, having an outline (or template) based on the agenda makes it easy for you to simply jot down notes, decisions, etc. under each item as you go along. If you are taking notes by hand, consider including space below each item on your outline for your hand-written notes, then print these out and use this to capture minutes.
Check-off attendees as they join the meeting
If you know the meeting attendees, you can check them off as they arrive, if not have folks introduce themselves at the start of the meeting or circulate an attendance list they can check-off themselves.
Record decisions or notes on action items
As the meeting progresses, it will be critical to annotate decisions and key points made in your outline as soon as they occur to be sure they are recorded accurately. Include the names of the owners of the action items and other key personnel involved.
Still wondering if you’re taking notes correctly? Here’s a sample of what meeting minutes at a board meeting might look like.
- Formal Board Meeting Minutes Example. Formal meeting minutes are used to document big or official decisions that often require approval. These meeting notes use formal language and are structured with the purpose of being shared with all of the meeting participants afterwards.
- Informal Meeting Minutes Example. Informal meeting minutes serve as a quick reference to important topics that have been covered in your meeting, such as goals, obstacles, deadlines or ideas.
- Board Meeting Minutes Template. Use this template to create an official record of the discussions and decisions made by the board of directors. This template outlines the meeting details, such as name of meeting, date, and time.
- David Sacks’ SaaS Board Meeting Template. This template was curated by David Sacks (former COO at PayPal and founder of Yammer). If you’re a founder or executive running board meetings for your SaaS company, we recommend using it
1 day ago · 2. Google Docs. Google Docs is one of the most popular digital document tools, so it makes sense that many organizations use it to take meeting minutes. With real-time collaboration, you can create and share meeting minutes that all participants can edit and comment on, which is great for virtual teams.
Apr 29, 2024 · Nicole Kahansky. Taking meeting minutes is the practice of documenting what happened in a meeting. It’s an essential step to ensure meetings are productive and actionable. After all, if you have a meeting with no written trace, it’ll be hard to hold anyone accountable, or even remember what was discussed.
Aug 11, 2021 · Organization: Meeting minutes provide a historical record of the company’s short and long-term planning. Because each meeting contains an objective or goal, the board or meeting participants can then use the meeting minutes as a record for future reference, to understand the progression that has been made.
