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You should include your old address and indicate your new address; that is, where you have moved your business operations. This article will guide you on what you need to include in your letter and the tips you need to observe to write a proper letter.
Aug 19, 2024 · A change of address letter should contain: the sender's former address (from which they are moving) the sender's new address. the date that they will be moving. a request for the recipient to update their records.
A Change of Address Letter is a written notification directed towards organizations, businesses, or individuals to inform them about a change in your residential or business location, ensuring that all future communications and bills reach you timely and accurately.
A Change of Address Letter notifies friends, relatives and business contacts of your new address when you move. Change of Address Letters should be made and sent whenever you move from one home or business premises to another, alone or with another person (eg your spouse or business partner).
- Overview
- Formatting Your Letter
- Drafting Your Letter
- Sending Your Letter
Whether you're moving yourself and your family or relocating your business, you may want to write a formal letter for change of address so all of your contacts have your new address. Particularly if you're relocating your business or writing to business contacts, you want to maintain a particular format. For friends and family members, you may want...
Look for a business letter template.
If you're typing your letter on your computer,
check for templates in the word processing application you're using.
Most word processing apps have a number of different letter templates.
Use a basic business letter template that has blocks for the date, your address, and the address of the recipient.
If you have business or personal letterhead that you plan to use to print your letter, make sure the template you use has room to accommodate that.
Start your letter with a statement to inform the recipient of the letter's purpose. This doesn't have to be long. Typically a single sentence that says something like "This letter is to advise you that my address will be changing soon" will suffice.
Don't get too wordy with your introduction. You want to keep the letter under a page, so it should be
brief and to the point.
Provide a date when the change will take place.
Along with your introduction, you need to let your recipients know
exactly when they need to start using your new address rather than your current one.
Before you finalize your letter, check to make sure there are no typos, spelling, or grammatical errors that make your letter look unprofessional or make it difficult to read.
Check the address in particular and make sure it's correct. You don't want to send your recipients a change of address letter that points them to the wrong address.
Make sure the recipients' information is correct.
When you use mail merge for bulk mailings, it can save you a lot of time. But it's also possible that
there may be errors in how the data is transferred to your letters.
Check all the fields and make sure they all match and belong to the same recipient. For example, you want to make sure that the name and address of the recipient in the address box matches the name in the greeting.
A change of address letter to businesses or financial institutions must begin with a greeting and salutation. Make a point to include your old address along with your new address. Use a formal yet polite tone while creating your change of address letter templates.
Elements to Include in a Change of Address Letter. When writing a change of address letter, ensure you include the following key elements: Your Name: Clearly state your full name for identification. Old Address: Provide your previous address for reference. New Address: Include your new address with complete details.
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