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Learn how to respond to an unsuccessful application by sending a thoughtful rejection letter. Here are seven rejection letter samples to use for your business.
Jan 31, 2024 · Crafting a well-structured job rejection email is crucial in maintaining a professional and empathetic approach to recruitment. Below are templates for different scenarios, designed to assist HR professionals in effectively communicating job rejections.
- Ammar Ahmed
- Rejecting a candidate after an interview. Hi [Candidate's Name], Thank you for your interest in the [Job Title] position and the time you invested in this interview process.
- Rejecting a candidate without an interview. Hi [Candidate's Name], Thank you for taking the time to apply to [Company Name]. We know how much work goes into preparing a resume and how important the decision is to submit it for consideration.
- Declining a meeting due to a scheduling conflict. Hey [Recipient's Name], Just checked my schedule and it looks like I have something else lined up at the same time as our proposed meeting.
- Declining a meeting due to lack of relevance. Hi [Recipient's Name], Thanks for the invite to the meeting. After reviewing the agenda, it seems like the topics being discussed might not be directly relevant to my current projects.
A job rejection email helps you end your current relationship on good terms and makes the candidate willing to apply for future openings. The right job rejection email uses language that leaves room for future interactions between your company and the candidate.
- Generic rejection letter template. Dear Mr / Ms [Applicant's name], Thank you for submitting your application and resume for our [title of the position they applied for] position.
- Application rejection letter template. Dear Mr / Ms [Applicant's name], Thank you for submitting your application. We appreciate your interest in a position as a [job title] in our company and the effort you invested in reaching out to us.
- Screening stage rejection letter template. Dear Mr / Ms [Applicant's name], Thank you for your resume and application submission and for participating in our initial screening process.
- Early-stage interview rejection letter template. Dear Mr / Ms [Applicant's name], We truly appreciate you taking the time to meet with our hiring team to interview for our open [title of the job] position.
Need to write a rejection email? These email templates will help you maintain a good relationship with candidates & help them move forward in their job search.
Aug 16, 2024 · If you're going to write a letter or email to tell a candidate that they've been unsuccessful in their job application, you can follow these steps: 1. Write an informative subject line. Most rejection letters are sent as emails. This means that it's a good idea to provide an appropriate subject line.
