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Crucial accountability and compliance tools
- Meeting minutes are crucial accountability and compliance tools. But they must be accurate to meet that need. Boards turn to meeting minutes as an official record of the discussions, decisions and actions agreed upon during a meeting. Likewise, minutes are essential in defending the board during legal action or regulatory scrutiny.
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Apr 4, 2024 · There are no hard and fast rules for what to include in meeting minutes. Robert’s Rules of Order rules for meeting minutes recommends focusing on what’s done in the meeting — not who says what — but many boards don’t follow those rules, and they aren’t a comprehensive guide.
- 10 reasons why meeting minutes are important
Meeting minutes are the only document boards need to...
- 10 reasons why meeting minutes are important
Jul 15, 2022 · Taking down meeting minutes may feel mundane or critical, depending on what’s on the agenda, but it’s always important that your writing… Learn all about meeting minutes—what to include, and how to write them, with templates for writing the most effective minutes.
Aug 14, 2024 · Meeting minutes are the only document boards need to anticipate the agenda, topics for discussion and tasks they’re responsible for. This keeps all directors informed and prepared to contribute strategically. In the meeting.
- What Are Meeting minutes?
- Why Do Meeting Minutes Matter?
- Don’ts: What Should Not Be Included in Meeting Minutes
- Do’S: What to Include in Meeting Minutes
- Meeting Minutes Templates
Meeting minutes are the written record of the dialogue and decisions made during a meeting. Essentially, it is a written documentation of everything that has been discussed over the course of the meeting that can then be used to either inform team members who weren’t able to attend what happened or to keep track of decisions and action itemsthat ca...
Meeting minutes matter for several reasons. Generally, meeting minutes provide a historical record of the company’s short and long-term planning. Because each meeting contains an objective or goal, the board or meeting participantscan then use the meeting minutes as a record for future reference, to understand the progression that has been made. Me...
1 Don’t write a transcript
Capturing it all would be impossible, so don’t bother with writing a transcript of the meeting. Alternatively, choose to listen attentively for large-scale decisions, action items, problems and any solutions proposed. Instead of documenting everything that was said, try including facts about your meeting in terms of what has been decided and discussed.
2 Don’t include personal comments
While writing meeting minutes, remember to be professional and to provide an unbiased, equitable view of the meeting. It’s really important to keep an objective stance for the sake of making smart business decisions. This isn’t the time or place to include your personal comments or opinions.
3 Don’t wait to type up the minutes
Record your meeting minutes as they’re happeningso that you can document accurately and appropriately. The longer you wait, the less accurate they become. Type during the meeting or as soon as possible after a meeting when everything is still fresh in your mind.
1 Use the agenda as a guide
The agenda will show you what needs to be discussed during the meeting. Use the meeting agenda as an outline, with each agenda item as a sub-topic where you can add more specific notes. Even better, if similar meetings have taken place before, you can use previous meeting agendas as a template in order to begin taking your minutes with some structure already in place. Using a strong meeting agenda templatewill help you create consistently structured and sufficiently detailed minutes.
2 List the date, time, and names of the attendees
Before you actually begin writing the minutes, start with the basics. First, provide the date, time and location of the meeting. Next, document the names of all of the meeting participants and any individuals who were unable to attend. It is likely that at the beginning of the meeting, there will be some time dedicated to the acceptance or amendment to previous meeting minutes. Better yet, use the calendar invite to check names as participants join. If you use Fellow to build your meeting age...
3 Keep minutes at any meeting where people vote
Ensure you are documenting the decisions made at any meeting where people take a vote. Be sure to record all motions and outcomes of votes. Record the number of votes and if possible, add some detail for context so that when you’re adding more information to the notes later, you’ll understand the motives behind the decisions.
Recap
Sometimes, it can be overwhelming to think about everything that we need to include when we’re writing meeting minutes. It’s impossible to capture it all so it’s important to take a strategic approach to recording meetings and the business decisions that result from them. Here are four things you shouldn’t do when writing meeting minutes: 1. Don’t write a transcript 2. Don’t include personal comments 3. Don’t wait to type up the minutes (do it in real-time) 4. Don’t hand write the meeting min...
- Pre-Planning Meeting Minutes: A well-planned meeting helps ensure effective meeting minutes. If the Chair and the Secretary or minutes-taker work together to ensure the agenda and meeting are well thought out, it makes minute taking much easier.
- What Should Be Included in Meeting Minutes? Before you start taking notes, it’s important to understand the type of information you need to record at the meeting.
- The Minutes Writing Process. Once the meeting is over, it’s time to pull together your notes and write the minutes. Here are some tips that might help
- Do Meeting Minutes Have To Be Approved? Before you share your meeting minutes, make sure that the Chair has reviewed and either revised and/or approved the minutes for circulation.
Jul 1, 2024 · Updated July 1, 2024. Meeting minutes allow professionals to review the topics they discussed during important company meetings or conferences. They remind meeting participants of their duties and help them remain accountable.
Apr 29, 2024 · Taking meeting minutes is the practice of documenting what happened in a meeting. It’s an essential step to ensure meetings are productive and actionable. After all, if you have a meeting with no written trace, it’ll be hard to hold anyone accountable, or even remember what was discussed.
