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Here are some phrases to encourage a strong work ethic in your performance reviews: “I see and appreciate your commitment to consistently meet deadlines. You’re an exceptionally strong link in the chain.”. “Your proactive and timely approach to completing tasks sets a fantastic example for your team members.”.
May 23, 2024 · Use these 53 performance review examples to deliver clear and thoughtful messages to employees. Foster a culture of improvement, growth, and recognition.
Apr 30, 2024 · Updated: Apr 30, 2024, 10:41pm. Editorial Note: We earn a commission from partner links on Forbes Advisor. Commissions do not affect our editors' opinions or evaluations. Getty. Table of Contents....
- Tomas Laurinavicius
- Conducting performance reviews every 6-12 months is the standard practice. Initiate performance for new and entry-level candidates sooner, such as...
- An easy way to figure out what to say in a performance review is to mentally divide your speech into three parts: Recognition of the person’s effor...
- Most managers use a five-point grading system for evaluating employees’ performance across set criteria. The standard 5 performance ratings are: 5...
- The main parts of a performance review are: Performance review form or scoreboard for managers Self-assessment form for employees 1:1 conversation...
- Overview
- What is an employee performance letter?
- What situations warrant an employee performance letter?
- How to write an employee performance letter
- Employee performance letter template
- Employee performance letter sample
When supervising many employees in a company, sometimes the most efficient way to give them feedback on their work is to provide them with employee performance letters. You can write them yearly or more frequently, depending on the number of employees in your company. Providing your staff with your professional reviews provides honest feedback of t...
An employee performance letter is a letter written by an employee's supervisor that assesses their job performance since their last employee review. Receiving a performance letter allows employers to recognize employees their contributions to the success of the company. It also shows employees areas they can improve in and may provide suggestions o...
There are a few different scenarios in which a manager would write a performance letter for their employee:
•Taking the place of a formal review: If there is no formal performance review with a supervisor, often the supervisor writes a review instead. It covers topics such as what the employee's noticeable strengths and weaknesses have been since their last review.
•Recognizing an achievement: Managers can also write performance letters to recognize an employee for an accomplishment as a way to acknowledge the employee formally.
•Sending a warning: Prior to sending a warning letter, a supervisor usually has an informal discussion with an employee about their behavior in the workplace. If their performance doesn't improve, some managers choose to send a reprimand or warning letter as a formal follow-up before they take more serious actions.
1. Begin with a standard salutation
The first part of your employee performance letter starts with a salutation. You can begin by addressing the recipient of the letter with a formal greeting such as "Dear Mr. Perez." This lets the employee know that the following information applies to them.Related: Writing Salutations for Letters: Tips and Examples
2. Explain the reason for the letter
The first paragraph after the salutation introduces the reasoning behind the performance letter. It's important to discuss why a letter is necessary so the employee understands the situation. For instance, you might write, "In lieu of in-person reviews this quarter, we have decided to provide written evaluations of your recent job performance." After explaining the reason for the letter, you can also include the dates of the performance period in which you're writing.
3. Provide numerical ratings
If you're writing a general job performance letter, you may want to include a scoring scale that explains what each numerical value means. For example, if you're scoring on a scale from one to five, write out what each specific number means. A five may mean their performance in that category is superb. A three might demonstrate that an employee met but did not exceed expectations.After you've written a key explaining what each number on the scale represents, you can decide what job categories you're using to measure performance. Typical sections include quality of work, interpersonal skills, communication and job knowledge. For each category, provide a numerical score using the scale you created. Next to each number, write a brief description of why they scored that number.
Here is a sample employee performance letter template you may consider looking at when creating your own letter:Dear [Recipient],[Write a short introduction paragraph explaining your reason for writing the performance letter and introducing the scoring guide you plan to use to rate their performance.][Scoring number]—[Explanation of what that number represents in relation to their performance.]
[Scoring number]—[Explanation of what that number represents in relation to their performance.]
[Scoring number]—[Explanation of what that number represents in relation to their performance.][Job performance category]—[Numerical score]: [Brief explanation of why you gave that score]
[Job performance category]—[Numerical score]: [Brief explanation of why you gave that score]
[Job performance category]—[Numerical score]: [Brief explanation of why you gave that score][Include general comments you have about their overall performance in the categories listed above. You can include specific instances of the employee's strengths and weaknesses.][Consider adding a brief closing paragraph with your contact information.][Formal closing],
[Your name]
Here is a sample employee performance letter that you can use as a guide when writing your own:Dear Mr. Johnson,This letter includes an evaluation of your job performance for the period of January 8, 2023—May 30, 2023. You are being evaluated in the areas of quality of work, communication and job knowledge. To score you in the aforementioned areas, I used the following scale:
•5 exceeds expectations—Employee surpasses the normal expectations in all duties.
•4 above expectations—Employee successfully meets expectations in their duties and exceeds expectations in some areas.
•3 meets expectations—Employee meets expectations in their expected duties.
•2 below expectations—Employee does not meet expectations in one or more areas.
•1 unsatisfactory—Employee's work is unacceptable and needs immediate attention.
This article provides example paragraphs for performance reviews, focusing on various skills and including both positive and negative examples; each skill is addressed separately, with example paragraphs demonstrating how to effectively communicate strengths or areas for improvement.
Mar 14, 2024 · Below, we will explain why a performance letter is so important for boosting team productivity and morale, when the right time to send such an evaluation is, and offer a step-by-step guide on how to write it — including a sample template.
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Apr 8, 2024 · A performance review is a documented evaluation of how effectively a team member is meeting their goals and responsibilities. Receiving clear, action-oriented feedback can increase employee engagement and retention, so regular in-depth performance reviews are important.
