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Aug 8, 2022 · Gmail is the most popular email service in the world, and there's so much to learn about it. Here's the ultimate guide to Gmail features.
- Senior Freelance Writer
- Android Authority
- Pack More Into The Gmail Inbox
- Use An Outlook-like Reading Pane
- Schedule Emails So No One Knows You Were Working at Midnight
- Snooze A Conversation You Don't Want to Deal with Right Now
- Customize Your Email Address
- Use Confidential Mode to Limit The Life of An Email Message
- Translate Email
- Recall Emails For Up to 30 Seconds After You Click Send
- Write Faster with Gmail's Writing Suggestions
- Easily Save Attachments to Google Drive
Gmail's webpage has a somewhat strange default view. Not a lot of emails fit on screen at once because attachments are shown on the second line. You might be unaware that there are three density options that can make much better use of screen space. Click the Settings icon at the top right (shaped like a gear) and, in the Density section, choose am...
By default, Gmail is configured to show email in an inconvenient way — there's no message preview, just a list of messages. You can make Gmail behave a lot more like Outlook, though. Click the Settings icon at the top right and, in the Reading Pane section, click Right of inbox or Below inbox. Both of these display the selected email on-screen.
You can schedule email to arrive at a specific time, which is especially handy if your organization has work/life balance rules about not sending emails after business hours, or you want a particular email to arrive at a specific time for disclosure reasons, for example. When you're ready to send your message, click the downward arrow to the right ...
If you like a clean inbox but can't deal with all your email immediately, Gmail makes it easy to keep important messages from getting buried under an avalanche of emails you are saving for later. You can click "snooze" on an email, which makes it disappear until you're ready to deal with it again. To do that, hover the mouse over an email in the in...
One of Gmail's best-kept secrets is that you can customize your email address, either to make it easier to read or to send subtle variations to different recipients. You can insert periods anywhere in your email address — Gmail disregards those characters — so if your email address is firstlastname@gmail.com, you can turn it into first.lastname@gma...
If you have sensitive information that you want to make sure doesn't live on in inboxes forever, you can send it with Gmail's Confidential mode. When you are ready to send an email, click the Toggle confidential mode icon(shaped like a padlock with an embedded clock) at the bottom of the email message and choose the expiration date for the email. W...
You'll never need to search for Google Translate again when you get an email in a foreign language. When you're viewing a message's content, click the three-dot menu at the top right. Choose Translate message and you should immediately see the contents appear in English.
You might already know that you can undo a sent email immediately after you click Send. It's a handy way to recall something you immediately realize wasn't ready to send. Unfortunately, the five seconds that Gmail gives you is often not quite enough. You can change that to 10, 20, or even 30 seconds, though. Click the Settings icon at the top of th...
Whether you're stuck on what to say next or you're just looking to save some time, Gmail can help with writing suggestions. The Smart Compose feature completes sentences as you type. If you write something like "What should we get for dinner?" and then start your next sentence with "Let," Gmail may suggest the words "me know" to complete the senten...
Sometimes the best features are hiding in plain sight. If you receive attachments in an email message, you can save them to your Google Drive just by hovering over the attachment and then clicking the Add to Drivebutton. After you click the button, you'll have an opportunity to organize it into a subfolder; otherwise it'll appear in the top folder,...
- Henry Blodget
Sep 2, 2024 · Powerful Search Functionality: Gmail offers a robust search feature that enables users to quickly find specific emails or information within their mailbox. It supports advanced search operators, such as “from,” “to,” “subject,” and keywords, making it easier to locate specific messages or attachments.
- Hover-based email organization. As you scroll through your inbox, the first thing you’re likely to notice is the flash of icons that appears whenever you highlight a line of your inbox.
- Snooze. I mentioned Snooze in the last point, because it appears as an in-line option for any email in your inbox. Once you click Snooze, you’ll have the option to delay your receipt of the email until a later date; Google will recommend some times to you, or you can pick a date and time of your own.
- Suggested replies. Do you ever find yourself stuck on what to say to an incoming email? Or do you feel like you say the same things over and over again?
- Nudges. If you have an email that you haven’t responded to in a few days, and Google’s algorithm thinks the email warrants a response, you might see it move to the top of your inbox, with a brief reminder to reply or follow up to the message.
Apr 1, 2019 · AI-powered features like Smart Reply and Nudges helped you reply faster and stay on top of your to-dos. What’s next for Gmail. Gmail has evolved a lot over the past 15 years. Before we blow out our birthday candles, here’s a rundown of new features coming your way. First off, we’re making Gmail more assistive.
- Tom Holman
Oct 18, 2023 · You can play around with these different inbox types to your heart’s content until you decide which one’s ultimately right for you. POSTED IN: Gmail. Google Workspace. There are multiple Gmail inbox structures to choose from, and each comes with different benefits based on your needs.
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Apr 22, 2024 · If you’re looking for an email solution to suit your business’s needs, then Gmail is well worth considering, as it comes with an impressive range of features. Plus, it’s easy to migrate your emails from another system or synchronise your Gmail account with desktop apps.
