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Below, we’ll go over how to write the perfect out-of-office email. We’ll also make it even easier for you by compiling a list of 25 ready-to-use out of office email templates that work for different types of situations, like taking a sick leave, parental leave, or even just a vacation.
A well-crafted out of office message is essential for maintaining professionalism while you're away. Find some free out of office email templates here. Businesses use email marketing for customer attraction and retention.
May 29, 2024 · If you’re struggling to find the right words to put in your out-of-office message, borrow one of these ready-made, professional, out-of-office message templates that you can use right away. You can also customize your email based on your needs.
- Basic Out-of-Office Email. These don’t need to be clever or elaborate, but they should have a few crucial details: How long you’ll be gone when you’ll respond directly, and who they can contact in the meantime.
- Out-of-Office for Vacation Email. Manage expectations with this auto-response content by telling readers when you’ll be away from the office, whether or not you’ll be in contact via email or phone, any changes to normal business operating hours, and who to get in touch with should any urgent needs arise.
- Out-of-Office for Holidays Email. Again, the details in this out-of-office reply should serve to educate readers on when they can expect to find some resolution.
- Attending Conference or Work Event. Show off your thought leadership with this out-of-office reply. If you’re a presenter or a sponsor, include a link to more information about the event.
Apr 26, 2024 · Here are 100 out-of-office message examples to fit every possible absence scenario, from short-term leave to extended vacations. Before we begin: Remember that every message benefits from starting with common salutations like “Hi,” “Hope you’re doing well,” or “Thank you for reaching out.”.
Apr 11, 2022 · An out of office message should include a professional, but friendly, greeting. It can also state if the sender’s email will be sent on or viewed by other colleagues. It’s also sensible to proofread your message copy, as typos will make you look unprofessional.
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Out of office messages are to be used solely to advise senders you’re out of the office and your response may be delayed. An out of office message should be created when staff is absent for paid time-off, vacation days, sick leave, business travel, conferences and courses.
