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Below, we’ll go over how to write the perfect out-of-office email. We’ll also make it even easier for you by compiling a list of 25 ready-to-use out of office email templates that work for different types of situations, like taking a sick leave, parental leave, or even just a vacation.
Customize Going Away Invitation Online for Free and Download. Send an elegant invite to your employee, school staff, teacher, senior coworker, office colleague, boss, trainer, or anyone for a farewell gathering. Pick a blank farewell invitation template you wish to get started with.
- Why Should You Use An Out of Office Template
- How to Title An Out of Office Email Template
- Out of Office Email Template Subject Line Examples
- How to Write An Out of Office Template
- What to Include in An Out of Office Email Template
- Best Practices For Out of Office Templates
- Summary
Most people use email management tools, such as out-of-office template responses, when they’re away from their email for an extended period of time – on vacation or just taking a day off, for example. You can set an automatic response letting people know that you won’t be checking your inbox and will be back soon. This way, they won’t expect a repl...
Keep it rather short and to the point – Out of Office, Vacation Auto-Reply, or Away are all good options. In the subject line, it’s also a good idea to include when you’ll be back so people know how long they’ll have to wait for a response. For example, “Out of Office until January 15th” would work well. This also helps with filtering if you have a...
Out of the office: [date]Out of office: [vacation details]Out of office: [reason for absence]On vacation: [date] – [date]There are a few things to keep in mind when it comes to the body of your auto-response email. First, you want to make sure it’s clear that you’re away from your desk and won’t be able to respond to emails right away. If you will be checking your inbox from time to time, let people know when they can expect a response. If you’re unsure, it’s better ...
Your nameThe dates you’ll be gone or the date you’ll be backA brief message letting people know you’re out of the office or that you’ll be back soonWho to contact in your absence (if applicable)Keep it short
When writing an Out of Office message, it’s important to keep it short and sweet. There’s no need to go into great detail about who you are or what you’re doing. Just give the essentials so that your colleagues know how to reach you in case of an emergency.
Use the right tone of voice
Your Out of Office message is a reflection of your company’s culture and values, so it’s important to use the right tone of voice. If you’re not sure what tone to use, err on the side of professionalism. You don’t want to sound too casual or unprofessional, as doing so can reflect poorly on your company. If your company has its own brand book and tone of voice, use it as a guide when writing your Out of Office message. If you use slang or jargon, be sure that everyone reading your message wil...
Add dates of your absence
When possible, add the dates of your absence to your Out of Office message. This will help your colleagues, clients, and/or business partners know when they can expect a response from you. If you’re not sure when you’ll be back, give a range of dates or an estimate. In this case, it’s better to err on the side of caution and give a longer time frame than you think you’ll need.
Auto-response messages are a necessary evil when you need to take some time away from work. By following these best practices, you can write an Out of Office message that is professional, informative, and helpful for everyone who will receive them. They may even appreciate an Out of Office message more than you think.
Nov 15, 2023 · An out-of-office (OOO) message is like a digital concierge for your email inbox, letting people know that you're away and providing essential information to help them during your absence.
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Going out of office (OOO)? Send your perfect out-of-office message with these 15+ free, professional templates and creative examples for your inspiration.
