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May 9, 2019 · Quick Links. Step One: Prepare your Mailing List. Step Two: Set Up Labels in Word. Step Three: Connect your Worksheet to Word’s Labels. Step Four: Add Mail Merge Fields to the Labels. Step Five: Performing the Mail Merge. You may be using Microsoft Excel to organize a mailing list neatly.
- Prepare Excel File Containing Labels Data. First, list the data that you want to include in the mailing labels in an Excel sheet. For example, I want to include First Name, Last Name, Street Address, City, State, and Postal Code in the mailing labels.
- Place the Labels in Word. In this step, first, open a blank Word file and go to the Mailings tab. From Start Mail Merge drop-down menu, click on the Labels option.
- Link Excel Data to Labels of MS Word. Now, to connect Excel data with Word, go to Mailings tab, expand Select Recipients drop-down and press Use an Existing List option.
- Match Fields to Convert Excel Data. We will add the mail merge in the labels. To do that select the first label and go to Mailings > Address Block.
Aug 28, 2024 · Select Start Mail Merge. Select Labels. The Label Options dialog box will appear. Select the Page Printers option for the Printer information. This is by default. For the Label vendors, select Avery US Letters. For the Product number, browse through the options and select 5160 Address Labels. Click OK.
Jul 12, 2021 · 6. Save Word Labels Created from Excel as PDF. 7. Print Word Labels Created From Excel. 1. Enter the Data for Your Labels in an Excel Spreadsheet. The first step is to create an Excel spreadsheet with your label data. You’ll assign an appropriate header to each data field so you can retrieve the headers in Word.
Jun 26, 2024 · Step 2: Open Word and Start Mail Merge. In Word, go to the ‘Mailings’ tab and select ‘Start Mail Merge,’ then choose ‘Labels.’. Open Microsoft Word and navigate to the ‘Mailings’ tab. Click on ‘Start Mail Merge,’ and from the dropdown menu, select ‘Labels.’. This sets up the document for label creation.
Oct 21, 2023 · Select document type. The Mail Merge pane will open in the right part of the screen. In the first step of the wizard, you select Labels and click Next: Starting document near the bottom. (Or you can go to the Mailings tab > Start Mail Merge group and click Start Mail Merge > Labels.) Choose the starting document.
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To create and print the mailing labels, you must first prepare the worksheet data in Excel, and then use Word to configure, organize, review, and print the mailing labels. Here are some tips to prepare your data for a mail merge. Make sure: Column names in your spreadsheet match the field names you want to insert in your labels.
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