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Sign in to Outlook to access your email, calendar, and contacts.
- Overview
- Prerequisites
- Trigger a cloud flow based on an email's subject
- Trigger a cloud flow based on an email's sender
- Trigger a cloud flow when emails arrive in a specific folder
Use the When a new email arrives (V3) trigger to create a cloud flow that runs when one or more of the following email properties match criteria that you provide.
Important
Each Power Automate plan includes a run quota. Always check properties in the flow's trigger when possible. Doing so avoids using your run quota unnecessarily. If you check a property in a condition, each run counts against your plan's run quota, even if the filter condition that you defined isn't met.
For example, if you check an email's From address in a condition, each run counts against your plan's run quota, even if it's not from the address that interests you.
•An account with access to Power Automate.
•An email account with Outlook for Microsoft 365 or Outlook.com.
•The Power Automate mobile app for Android, iOS, or Windows Phone.
•Connections to Office, Outlook, and the push notification service.
In this tutorial, we create a cloud flow that sends a push notification to your mobile phone if the subject of any new email has the word "lottery" in it. Your flow then marks any such email as read.
Although this tutorial sends a push notification, you're free to use any other action that suits your workflow needs. For example, you might store the email contents in another repository such as Google Sheets or a Microsoft Excel workbook stored on Dropbox.
1.Sign in to Power Automate.
2.On the left pane, select My flows.
3.Select New flow > Automated cloud flow.
4.In the Flow name field, enter a name for your flow.
In this tutorial, you create a cloud flow that sends a push notification to your mobile phone if any new email arrives from a specific sender (email address). The flow also marks any such email as Read.
•Classic designer
•Edit with Copilot
1.Sign in to Power Automate.
2.On the left pane, select My flows.
3.Select New flow > Automated cloud flow.
If you have rules that route emails to different folders based on certain properties, such as the address, you might want this type of flow.
•Classic designer
•Edit with Copilot
1.Sign in to Power Automate.
2.On the left pane, select My flows.
3.Select New flow > Automated cloud flow.
Sign in to access your Outlook email account.
Oct 9, 2024 · Create a cloud flow from a connector: In Power Automate, select Connectors from the left side of the screen, search for the connector you want, and then select it to create your flow. For example, search for outlook to find connectors for Outlook for Microsoft 365.
- Read and find text in an email. When you work with alerts from software or services, you may notice that they are all formatted in the same way.
- Use found text from an email. Now that we have collected text from our email alert, what are we going to do with it? Well, the answer is pretty much whatever you want.
- Using variables. You can see from the example images that they become difficult to work with. When you look at the flow, you cannot easily identify which output is which.
Oct 9, 2024 · Here are some of the top scenarios in which you can use Power Automate to manage your email. Send an email from your account. Send an email from a distribution list or shared mailbox. Send an email with voting options. Build an approval process and notify colleagues via email. Send a reminder email to approvers.
Training: In Outlook 2013, you can request delivery and read receipts when you send a message, to know when a message that you’ve sent is delivered or opened by the recipient.
