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Jul 21, 2021 · Thank you letters only take a few minutes to write but they carry a lot of weight. Before you sit down and rack your brain over how to write a thank you letter, browse through some of these tips and samples!
- Michele Meleen
- Staff Editor
- admin@yourdictionary.com
- What’s A Thank You Letter?
- The Structure of A Thank You Letter
- 6 Tips For Writing The Perfect Thank You Letter
- 5 Mistakes You Should Avoid While Writing A Thank You Letter
- Bit.Ai – The Platform That Helps You Create A Beautiful Thank You Letter
- Wrapping Up
Also referred to as a letter of thanks, a thank you letter is used when one person wants to express appreciation and gratitude towards the other person. A thank you letter can be classified into two types: personal appreciation letters and professional appreciation letters. Personal appreciation letters include letters to friends and neighbors, whe...
1. Salutation/Greeting
This is the first line of your thank you letter. It’s just the classic ‘Dear XYZ’. If you’re writing a professional letter, you can use ‘Dear’ along with the person’s full name and title. If it’s a personal note, it’s better to just say ‘Dear’ along with the person’s first name. You could even include a greeting, as in, “Hey Janet”. Use your best judgment here! Read more: Business Letters: Definition, Types, Format, and Tips!
2. A Message/Thought
When you’re meeting someone in person, you won’t straightaway start with the thing you have to come to talk about, right? You would first make a little small talk to ease into the conversation. The same goes for a thank you letter. In the first couple of sentences, just write a thought or a message. For instance, “I had a lovely time with you at the event yesterday” or “It was a pleasure to meet you yesterday”.
3. What Are You Thanking For?
This is undoubtedly the heart and soul of your thank you letter. In this section, you need to express everything that you want to say thank you for. For instance, you can write “Thank you for taking the time to teach me how to use the software.” OR, “I’m so thankful for all the support you have shown me during my time in the office.”
1. Vary your language
Saying ‘thank you’ is perfectly fine, but there are many more words and phrases that you can use to express yourself. For instance, after saying “thank you”, you can say “I am really grateful for…” or “I deeply appreciate…”. Remember – your thank you note needs to be as wonderful as it can be!
2. Be Specific
In your thank you letter, you need to show that you appreciate what the other person did for you or gifted you. Yes, you might have received loads of gifts at your birthday party, but make sure that you jot down a specific reference to the gift the person gave you.
3. Timing Matter
While everyone loves receiving thank you notes, they only make sense if they’re sent at the right time. For instance, sending a thank you note for a Christmas gift in April is just wrong. Similarly, after an interview, it’s best to send the hiring managers a thank-you note within three days – while you’re still fresh in their mind.
1. Too Wordy
You need to remember that you are writing a thank you letter – not an article or a research paper. The point is, you need to keep the letter short and sweet. Two-three paragraphs are enough for most situations!
2. Impersonal
Don’t just buy a ready-made thank you card and sign it off. Make it clear that you know and respect the person you’re writing to by adding personal touches in the letter.
3. Incorrect Tone
If you’re sending the letter to your friend or family member, it’s okay to use casual words like ‘hey’. However, if you’re sending it to a hiring manager, you need to keep things professional.
Bit.ai is a new-age cloud-based document collaboration platform that helps you create awesome interactive documents. Through its intuitive and integrated tools, Bit.ai has simplified the often complex and long process of writing a thank you letter. With 90+ pre-built, fully responsive, and gorgeous templates, Bit has made the entire process of crea...
Keep in mind that a thank you letter that you write to your Calculus professor is going to be way different from the one you will write to your childhood friend. Simply put, before you start writing the letter – make sure that you understand why you’re writing it. It will make the entire process much easier. Moreover, it will set the tone of your l...
May 3, 2024 · Thank-you letters, graciously and sincerely written, are essential in the business world. Whether a former boss has provided you with a reference, a business contact has recommended you to their employer, a colleague has helped you with a project, or you've just been interviewed for a position, it is important to take the time to thank everyone who helps with your career, job search, or business.
May 13, 2019 · Hi [Name], Thank you for [specific statement about what you’re thanking the recipient for]. [Sentence about why the person’s contribution deserves your gratitude.] [Sentence explaining the positive effect the recipient’s contribution had.] [Optional: reiterate your thanks or offer a compliment or other friendly comment.]
- Karen Hertzberg
Nov 23, 2021 · If someone gave you a gift, here’s how you can use the four steps: Step 1: Thank them for the gift that they gave you and mention the occasion they gave it to you for. Step 2: Add a specific detail showing what that gift means to you. Step 3: Comment on your relationship with the person who gave you the gift.
Aug 17, 2024 · Saying thank you in a formal letter shows your appreciation following professional situations like job interviews, customer referrals and forming new business relationships. Not only can you express your gratitude in a thank-you letter, but you can reiterate your interest and desire in building upon the professional connection you made.
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Mar 23, 2021 · Also see sample thank-you letters, thank-you notes, letters of appreciation, and thank-you email messages for a variety of professional, business, and employment-related circumstances. Thank-You Letter Examples and Templates . It is a good idea to read thank-you examples or templates before writing your own.
