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Dec 4, 2020 · Are you just starting to use Microsoft Teams for teaching? Check out this simple guide for teachers to help you learn the most basic steps for hosting a Microsoft Teams virtual classroom meeting.
This app accesses and uses the following information from Zoom: Upcoming meeting: Start time, topic, meeting ID, participant, host list. Meeting details for each meeting: meeting ID, topic, start time, duration, meeting password, join link, meeting invitation with join instructions.
- Overview
- How to schedule an online class meeting in Microsoft Teams
- Set up and change meeting options
- Create your meeting in an existing channel
- Send information to students/participants before a meeting
- Basic tasks for running and attending meetings
- How to run an effective online class meeting
- How to record an online class meeting
- How to leave an online class meeting
- How to join an online class meeting
Creating, attending, and running meetings are fundamental to distance learning. Below are a set of guidelines and information for managing meetings with Microsoft Teams.
Switching to online learning can present a new set of challenges for your classroom. Microsoft Teams can help you create and host meetings for your virtual classroom. Check out the various topics or see our distance learning center for more assistance.
There are two ways to schedule meetings in Microsoft Teams: scheduling in the calendar or using the Meet Now option.
To schedule a meeting using the calendar, follow these steps.
1.Open Microsoft Teams.
2.Select Calendar in the app bar, then select New meeting.
3.Enter a meeting title, invite others, and add details describing the purpose of the meeting. Hosting a meeting with multiple people? After you add required and optional attendees, use the Scheduling Assistant to find a time that best aligns with their schedules.
4.Once you're done filling out the details, select Save. This will close the scheduling form and send an invite to everyone's Outlook inbox.
Designate roles that affect what others can see and do when joining a meeting. For example, an attendee can use their microphone and video camera and view content shared by others, but they cannot share their own content or add or remove other attendees.
For more information on different roles you can assign to participants when organizing meetings, see Roles in a Teams meeting.
To change presenter permissions:
1.Open the meeting from your calendar, and then select Meeting Options.
If you have an existing class team, you can create your meeting within that team's channel.
Navigate to the class team and select the dropdown arrow next to Meet. Choose Meet Now to start a meeting right away, or Schedule a meeting to organize a meeting for later.
Virtual meetings can be an adjustment for anyone. Oftentimes it's helpful to send information about meeting best practices, etiquette, and rules before the meeting starts. This can help reduce disruption and improve the meeting experience for everyone!
Generally, using the same meeting instructions and settings for all class meetings will help students know what to expect.
For example, you can include the following sample instructions when sending meeting invitations:
To join your online lesson:
1.Select the Join Using Microsoft Teams link to enter your virtual classroom.
2.Mute your microphone and keep your video turned off when joining.
Adjust your view in a meeting
Teams tries to anticipate what you’ll want to see in a meeting. If someone starts speaking, their video or profile image is shown more prominently. If someone shares their screen, that content will take main stage. But if you'd rather see something else, there are a few ways to tell Teams. •Switch between people and content - If someone's presenting a PowerPoint or other content, switch between viewing their content and the people in the room by clicking the video or content you want to see. •Pin a video - Right-click a video within the meeting and select Pin. The video will be shown regardless of who's currently speaking. You can pin multiple videos or right-click any pinned video and select Unpin at any time. •Reframe a video - Teams may crop your video to better fit the screen. If you want to change this, right-click the video and select Fit to frame to view the entire video. To see a closer, cropped view, right-click the video and select Fill frame.
Online classes may be new to you. To make the most of your online classroom experience, you can consider the following:
•How will you start the meeting with students? Do you have a set of guidelines? Do you want to allow video or not? Do you encourage students to chat with one another to answer questions or should the chat be only for direct questions between the students and educator? Have you implemented a hand-raising system?
•Do the students understand the online class etiquette rules? For example, you can provide them with a list such as:
•No individual chats during class.
•Consequences for class disruptions.
•Appropriate background requirements
Meeting recordings are great resources for students and parents to look back on when they want to reference past lessons. They help support students' understanding and retention of the material presented. When you record a meeting, a searchable transcript and closed captions are automatically created.
To record a meeting, once the meeting has started, go to More options > Start recording. Return to More options to stop recording..
When the online class is over, you can leave the meeting by hanging up.
Online learning can be both challenging and exciting for students and instructors alike. Using Microsoft Teams, your educators can hold virtual lectures, presentations, and even discussion groups.
Check out the various topics on this page to help you start using Microsoft Teams in your virtual classrooms.
Want an overview of how Microsoft Teams works? Check out this video!
You'll receive an email invitation to an online class meeting from your instructor or school administrator. To accept it, select the green check-mark in the invitation.
There are several ways you can join your online class when it starts.
•If you have Teams open, once your educator begins the meeting, you'll see a pop-up notification at the bottom right corner of your screen announcing the start of the meeting. Select Join to join the meeting.
•Join from your Teams calendar. Open your calendar in Teams to view all your current and upcoming meetings. To join a meeting, select the meeting, then select Join.
•Right-click the meeting in your calendar and select Join online.
Depending on how the meeting has been set up, you might need to wait to be admitted to the online class. If so, you'll see a message letting you know that you're currently in the meeting lobby. Your educator will admit you shortly.
- Should I use Zoom Meetings or Zoom Webinars to host a class? Both meetings and webinars are great ways to connect and engage with large audiences and even collect valuable insights by requiring registration.
- What are best practices for setting up a virtual classroom? Here are some recommendations to help you create a secure and productive virtual classroom
- How do I ensure my classroom is secure? There are a number of features and settings that are enabled by default and can be utilized on the fly to ensure your Zoom classrooms are secure.
- How do I take classroom attendance? One way to take attendance during your online class is to require registration so you can review the registration report to see who registered and who actually attended.
Understand the best practice etiquette for calls and meetings and prepare your meetings environment. Work collaboratively with others using teams and channels and create Teams meetings. Schedule and join a Teams meeting, and share your screen in Teams meetings.
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Tips for setting up a Zoom meeting. Keep up to date with Zoom’s Features. Using Zoom in your classroom, conference room, or auditorium. Zoom works great in your office and other small spaces, allowing you to use your device’s camera and microphone to connect to other users using their device’s cameras and microphones.
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Plan, schedule, and moderate live events. Learn how to use Microsoft Teams to schedule and manage meetings, facilitate and participate in meetings, and produce live events that connect people and drive collaboration.
