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Apr 17, 2023 · Here's how you can do it: > Open the chat group where you want to schedule a meeting. > Click on the calendar icon located at the top of the chat window. > Select the date and time for your meeting. > Fill out the details of your meeting such as the title, description, and duration.
Jun 14, 2022 · There is a function to schedule a meeting from the chat, but it still creates a completely new TEAMS meeting and does not sync with the existing chat. I have a chat group set up for colleagues with whom I work on a particular issue (not a project but common issue across many projects).
- Overview
- Schedule a meeting
- Add a dial-in number
- Assign categories to a meeting
- Invite people outside your organization
- Invite people with a link
- Add a co-organizer
- Make it a channel meeting
- Schedule meetings in a channel calendar
- Right-click for more options
Your calendar in Teams is connected to your Exchange calendar. In other words, when you schedule a meeting in Outlook, it'll show up in Teams, and vice versa.
Every meeting scheduled in Teams is automatically made into an online meeting. Scheduling from Outlook?
Learn how to add Teams to your Outlook meeting
Up to 1,000 invitees can join a Teams meeting and interact by using chat, audio, and video. Invitees can also join a meeting that already has 1,000 participants (up to 10,000) as
There are several ways to schedule a meeting in Teams:
in a one-on-one or a group chat (below the box where you type a new message and select
) to book a meeting with the people in the chat. You can't schedule a meeting from a meeting chat.
on the left side of the app and select
in the top right corner.
Select a range of time in the calendar. A scheduling form will pop open.
Include a dial-in number and conference ID so that participants can call in to the Teams meeting. If you schedule the meeting from Outlook, the dial-in number and conference ID automatically appear in the scheduled meeting invite. For how to add these details when scheduling in Teams, see
Add a dial-in number for a meeting in Teams.
Color code your calendar with categories. Just like in Outlook, you can assign one or more categories to each meeting in your calendar. There are a couple ways to assign categories:
Right-click an event in your calendar and select
, then pick a color.
When scheduling a meeting, select
at the top of the scheduling form.
Currently, categories can't be applied to channel meetings.
Teams lets you invite people outside your organization, including those who don't have a Teams license. You'll need their full email address to invite them.
Go to where it says
If anyone is an optional attendee, select
Type the person's full email address (ex: Joe@example.com).
Teams lets you invite people to a meeting via a meeting link. To share this link:
Create the meeting in Teams.
on the left side of Teams and select the scheduled meeting.
The meeting link will appear as a URL. Copy it by selecting
After you've invited people to your meeting, you can add up to 10 co-organizers to help manage your meeting. Before adding co-organizers, make sure the people you want to add are already added as required attendees and then follow the steps below:
Select your meeting and then select
On the meeting options page, next to
, select the down arrow and choose the name of the co-organizer.
at the bottom of your screen.
Add co-organizers to a meeting
Type the name of a channel where it says
(under the time and date fields).
Channels can't be edited or added once the invite is sent. You'll need to send a new invite with the updated channel.
When you have a meeting in a channel, everyone in the team will be able to see it and join it in that channel. This feature isn't available in private channels.
Once you've added the people you want, select
to find the best time.
If you're unfamiliar with how to add a calendar to a channel, the steps are outlined for you at
See all your meetings in Teams
Once that's done, you have a few ways to add events to the shared calendar.
at the top of the calendar.
Click and drag your cursor on the calendar to select a block of time.
Or, select the arrow next to
Right-click an event in your calendar to RSVP, remove it if it's canceled, or open the invitation to view the meeting details. If the event is a Teams meeting, you'll also get options to
Teams meetings will show a join button on an event in your calendar five minutes before the start of a meeting. Once someone joins the meeting, the event will change colors to let you know they're online.
to open the meeting settings window to confirm your preferred camera and mic settings before joining the online meeting.
If you have overlapping meetings in your calendar, the join button won't be available. But you can still right-click the event and select
Apr 12, 2020 · One seemingly simple operation in Teams which initially baffled both me and several of my colleagues is how to start a group video call. The instructions in Microsoft Support are very straightforward: 1. Go to your chat list, and click New chat to start a new conversation. 2. Type the name or names into the To field at the top of your new chat. 3.
Meetings are an essential place where work happens in Microsoft Teams — whether you're engaging an important client or catching up on a group discussion. There are three parts to a Teams meeting: Before: When you create and send out an invite. During: When everyone meets.
Schedule effective meetings in Microsoft Teams. Jump start the effectiveness of your meeting from the moment its scheduled by following some basic tips. Then, consider what will need to be done before, during, and after the meeting.
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Jun 29, 2022 · It’s easy to start a video meeting in Microsoft Teams, but there are ways to enhance the experience for you and the other attendees, whether it’s an informal video chat with co-workers, a...
