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- Only invite people who provide value. Meeting overload is a common challenge for teams and often a waste of company resources. One key strategy to avoid it is to only invite people to your meeting who are critical to achieving its objective.
- Share the agenda. To give your meetings a clear purpose and clarify expectations, make sure to share the agenda ahead of time with all participants. Ideally, you should send it out at least 24 hours before the meeting so everyone has sufficient time to review and prepare.
- Consider time zones. If your team spans multiple time zones, it can feel impossible to find a date and time that works for everyone! To start, make sure you know the location of all attendees so you can identify a time that works best for the most people.
- Look at attendees’ calendars. The fastest way to find a meeting date that’s convenient for all attendees is to check their calendars and find out when they’re available.
- The Spectrum of Meeting Engagement
- Define What You Want People to Contribute
- Ask For Engagement
- Make Space For People to Engage
- Acknowledge Contributions
- Use What You Receive
Engagement is about getting the individual into the meeting, about breaking through the noise and fog of whatever may be going on for each person so they can focus their will on the collective goals. Meeting engagement is observable behavior; you can see whether or not someone engages in a meeting. This engagement falls across a spectrum of behavio...
The first step is to clarify what kind of engagement you want to see. What do you want people to contribute and what will you do with those contributions? I hear from many leaders who want to “get their teams more engaged” in meetings. When I ask for details, they talk about all the things that they don’twant people to do. 1. They don’t want people...
Once you know how you’d like people to engage, it’s time to ask for that engagement. The simplest way to engage someone is by asking a question, then waiting for an answer. This works well in a one-on-one dialogue. The structure is: Question → Answer In this case, the job you’ve asked of the other person in the meeting is to answer the question. In...
This step is simple, often neglected, and powerful. If you ask for engagement, you must make sure there is time for people to give it to you. The Five Hippopotamus Ruleis a simple technique that illustrates this point. After you ask a question, remain silent for at least five seconds (the time it takes to count in your head, “one-hippopotamus, two-...
“Thank you.” At the very least, people who make a contribution to the meeting deserve thanks. For many individuals, speaking up in a group means taking a personal risk. Some people are shy, and some environments are hostile. Whether the risk arises from internal or external factors, it still takes courage and effort to overcome. When this contribut...
Finally, to get more engagement in meetings, make sure that the engagement matters to what happens outside the meeting. Engagement for engagement’s sake is a mistake. A meeting is never the point—it is always a means to an end. Strategic Planning Workshops are notorious for creating a significant outcome that never gets used, and not because they f...
When you get specific about the kind of meeting you’re talking about, the generic “meetings waste time” or “you must have 5 people or less” statements become ridiculous, and people who complain about meetings in general sound like childish whingers. A meeting is not a meeting.
- In the working world, meetings are where the action is. Run the right meeting well, and you can engage people in meaningful work and drive producti...
- Cadence Meetings - the regularly repeated meetings that make up the vast majority of the meetings held in the modern workplace. Catalyst Meetings -...
- Team cadence meetings Progress check meetings One-on-One meetings Action review meetings Governance cadence meetings
- Idea generation meetings Planning meetings Workshops Problem solving meetings Decision making meetings
- Sensemaking meetings Introductions Issue resolution meetings Community of Practice meetings Training meetings Broadcast meetings
A comprehensive meeting invitation email should include essential information such as who will be attending, where the meeting will take place (including virtual meeting links if applicable), and the date and time of the meeting.
If we want people to fully engage with our meeting, we need to give much more thought to inviting people to a meeting. This post looks at a simple, but a highly effective template for inviting people to a meeting called POP.
Jun 7, 2023 · 1. Would you like to…? – A polite way to extend an invitation. Example: Would you like to join us for dinner tonight? 2. Do you want to…? – A casual way to invite someone. Example: Do you want to see a movie this weekend? 3. How about…? – Used when suggesting a plan or activity. Example: How about we grab a cup of coffee tomorrow? 4.
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A meeting invitation is a formal request sent to individuals to participate in a scheduled meeting. It can be sent through various mediums such as email, messaging apps, or physical mail.
