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Jun 2, 2022 · 1 Yours truly. Like a navy blue jacket or a beige appliance, “yours truly” doesn’t stand out, and that’s good. The message here is “I think we can safely agree how I sign off isn’t the part of this letter that matters.”.
Traditional Sign-Offs. When ending a professional letter, you may want to use a traditional sign-off to convey formality and respect: Yours sincerely. Sincerely. Yours faithfully. Yours truly. Best regards. (Remember to choose the one that feels appropriate for the context of your letter.)
- Overview
- Why letter endings are important
- Tips for ending your letter
- 20 examples of letter closing phrases
- How to format your letter closing
Whether you’re writing a thank-you letter, business letter or a letter of recommendation, it is important to end with a professional closing. Writing a good ending to your letter can leave your reader with a positive impression and provide important information about the next steps for following up. In this article, we explain how to successfully e...
Ending a letter clearly and professionally is important as it is the last thing your audience will read. It sets the tone for future correspondence, allows for next steps or instruction and helps build rapport with your reader.Depending on how you decide to end your letter, it might also provide important information the audience needs like your first and last name, job title, phone number, company and more. Elements of a letter ending include a concluding paragraph, sign off and your signature.
Related: How to End an Email (With Closing Examples)
What you want the reader to do next
It is common practice to end your letter with next steps, instructions or follow-up information. Consider your ideal outcome in terms of what actions you’d like the reader to take after reading your letter. Include these at the end of your letter. Even if you’ve explained something in detail in the body of your letter, it can be helpful to quickly recap the main ideas at the end.Example: “To recap, please follow up with the finance team at your convenience to go over our new budget and begin planning for next quarter.”Related: 45 Different Email Greetings To Use at Work
How you want the reader to feel
Taking the time to think about how you want the audience to feel after reading your letter can help you form a letter closing. For example, if you want the reader to have a sense of urgency, you might include words like “immediately” or “as quickly as possible” in your letter ending. If you want them to feel calm and supported, you might end your letter with something like this:Example: “Thank you for taking time to read my note—I know it is a lot of information, so please don’t hesitate to reach out if you have any questions at all about the new process.”Related: How To Write a Professional Email in 6 Steps
What information the reader needs
You should be sure to include all contact information, dates, times and other instructions the reader needs as you end your letter. You might include some of this in your concluding paragraph or your signature if they will need your email, phone number or job title.Example: All the best,
Most popular ways to close a letter
The closing phrases listed below are the most popular and recommended. They can be used in any situation, formal or casual.
Professional closings
These closings are appropriate for new contacts, managers or other important stakeholders you don’t speak with often: •Thank you, •Regards, •Respectfully, •Cordially, •With gratitude, •Best regards, •In sympathy, Related: 22 Business Letter Closing Examples
Casual closings
These closing phrases are appropriate for friends, close colleagues or stakeholders you communicate with regularly. •Best, •All the best, •Thanks, •Talk soon, •Best wishes, •Warmly, •Have a good day/evening/weekend, •Many thanks
After choosing your closing phrase, follow with a comma, 2-4 lines of space and your letter signature. Your signature should include your first and last name with a few pieces of information depending on what your reader needs. Examples of information you might include with your signature are your email, job title, company name, phone number, work address, company logo or a short quote that represents you or your work. Many companies have premade signatures that include approved information. If so, use this and alter it if needed.Related: Business Letter Format and Example
Here are two templates of signatures you can reference:
A few examples that would be appropriate in this case are “Sincerely,” “Yours truly,” and “All the best.”. If you are writing to a long-time business collaborator and someone you consider a friend, you can omit formalities and end with a short “Thanks” or “Talk soon.”. Remember that a business letter is still official ...
Jul 31, 2023 · If the letter is for someone you have interacted with frequently or know well, then you may use a more informal closing while still maintaining a professional tone, such as “Best,” “Cordially” or “Thanks.”. Related: Letter of Intent: Definition, Examples and Writing Tips. 4. End with your signature.
- Closing a business letter properly can help you show your professionalism to a client or supervisor. The way in which you close a business letter m...
- You can generally close a paper letter and a digital letter in the same way. If you compose a digital business letter via email, you may be able to...
- It's common to conclude a letter with a brief statement before the closing. To determine what kind of statement to write, reflect on the content of...
2. Date: Writing the date the letter was written helps maintain a record of the correspondence for future reference. Always use a proper date format, such as “November 21, 2023.”. 3. Recipient’s information: Just below the date, you should list the recipient’s full name, title, company name, and address.
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Feb 1, 2022 · Reiterate the letter’s purpose. Request a follow-up action. Provide an invitation. Offer thanks. Confirm the connection. Summarize a key point. Some final-sentence examples of closing a letter ...
