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Can't be deleted
- For Microsoft 365, Outlook.com, and Exchange accounts, the Archive folder is one of Outlook's default folders, like Inbox, Sent Items, and the Deleted Items folder. This folder can't be deleted.
support.microsoft.com/en-us/office/archive-in-outlook-for-windows-25f75777-3cdc-4c77-9783-5929c7b47028
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How do I move mail from archive to Archive folder?
How do I archive messages in outlook?
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What is the Archive folder in Outlook 365?
Can I change the Archive folder location in Outlook 365?
Does outlook have an Archive folder?
Oct 16, 2024 · Open Outlook: Launch the Outlook application on your computer. Go to File: Click on the "File" tab in the top left corner of the Outlook window. Open Outlook Data File: Select "Open & Export" and then click on "Open Outlook Data File." Locate the Archive File: Browse to the location where your archive file (.pst) is stored.
- Can I safely delete old Outlook Archive files? - Microsoft ...
it is generally safe to delete old Outlook archive files....
- Can I safely delete old Outlook Archive files? - Microsoft ...
Oct 4, 2024 · For those of us looking to declutter our email life, it’s essential to learn the steps to delete or at least lighten the load of this folder. It’s a digital breath of fresh air to bid farewell to those filed-away-but-forgotten messages and the daunting folder that houses them.
- Overview
- Archive messages by using the Archive button
- Archive items in Outlook
- Archive messages by using the keyboard
- How do I disable archiving by the Outlook for Microsoft 365 Backspace key?
- How do I find the Archive folder?
- How is this different from Online Archive?
- When should I use Archive and Online Archive?
- Frequently asked questions about archiving
- Need additional help?
There are several ways to archive messages in Outlook. The methods that you can use depend on the type of email accounts that you have set up in Outlook.
All accounts have access to an Archive folder. For Microsoft 365, Outlook.com, and Exchange accounts, the Archive folder is one of Outlook's default folders, like Inbox, Sent Items, and the Deleted Items folder. This folder can't be deleted. If you use Outlook with an Exchange or Exchange Online account, folder policies such as retention policies apply to the Archive folder.
For POP and IMAP accounts, you can create an Archive folder or designate an existing folder to use as the Archive folder. You cannot change the Archive folder location for Microsoft 365 or Exchange accounts.
Using the Archive button to move messages to the Archive folder doesn't reduce your mailbox size. If you have to reduce your mailbox size, you can use Online Archive in Microsoft 365 for enterprises.
You can use the Archive button in the Delete group on the ribbon to move one or more messages to your Archive folder without deleting them. There are several benefits to using Archive.
•Archived items remain easy to find from the search box or by navigating to your Archive folder. By default, when you type a term in the Search box, Outlook searches all folders in your mailbox.
•Items are still available on your phone or other devices through the Archive folder.
1.Select the email you would like to archive.
2.Select Archive in the toolbar.
3.You'll get a pop-up notification confirming the action and giving you the option to Undo.
1.Select one or more messages in your Inbox or other folder to archive.
2.In the Delete group, select Archive. You can also use the Backspace key to immediately archive one or more selected messages.
You can archive one or more selected messages by clicking the Backspace key. If you click the Delete key, the messages go to the Deleted Items folder. You cannot change the behavior of the Backspace key.
Note: If you have a message open in its own window instead of the Reading pane, the Backspace key will not archive the message. You have to close the message and view it in the Reading pane for the Backspace keyto archive the message. When the message is open in a new window, the only way to archive the message is by using the Archive button on the ribbon.
To prevent the Backspace key from moving items to the Archive folder, you can add the following registry entries to disable this functionality.
Important
Follow the steps in this section carefully. Serious problems might occur if you modify the registry incorrectly. Before you modify it, back up the registry for restoration in case problems occur.
Group Policy registry path:
HKEY_CURRENT_USER\SOFTWARE\policies\Microsoft\office\16.0\outlook\options
Name: DisableOneClickArchive
Your Archive folder is in the folder list. To display the folder list, select View > Folder Pane > Normal.
How do I search the Archive Folder?
By default, when you search for Outlook items by using the Search Current Mailbox feature at the top of your folder list, Outlook searches your entire mailbox.
If you want to scope the search to your Archive folder only, first select the Archive folder in the folder list. Your search box will now search only the Archive folder.
Online Archive is a feature for Microsoft 365 enterprise customers who have uncommonly large mailboxes. These customers can use an Online Archive to avoid deleting old mail. A user’s Online Archive acts somewhat like a second account in Outlook with its own folder structure. Therefore, it isn’t included in searches performed from the Inbox.
If an Online Archive is enabled, administrators and users can set up their mailbox to automatically move old messages to the Online Archive using Archive Policies.
We recommend that you use the Archive feature to keep your Inbox clear of messages that you’ve already answered or acted on. Think of the Archive like a file folder. You can store items in the Archive folder and still access them easily. You can also delete messages or move them to specific folders, if that’s more your style.
For users who have large mailboxes in a Office 365 Enterprise organization, we recommend that administrators set an Archive Policy that moves items to an Online Archive after one year or less if users are reaching their mailbox quota faster. This ensures users don’t have to delete old mail to make room for new mail. Mail that is older than the specified time can be moved from both the Inbox folder and the local Archive folder.
If you're using a Microsoft 365, Exchange, Exchange Online, or Outlook.com account, you cannot change the location to which your archived items are moved. The Archive folder is one of Outlook's default system folders and cannot be renamed, moved, or deleted. If you are using a POP or IMAP account such as Gmail, Yahoo, or iCloud, you can change the location of the Archive folder by selecting File > Mailbox Settings > Tools > Set Archive Folder.
Archive is a well-understood feature that is already available in Outlook Mobile, Outlook Web App, and Outlook.com, and even other email providers such as Gmail. Because this is an established name, and because Online Archive is an existing feature, we decided to keep both the same.
AutoArchive is an older Outlook feature that allows automatic moving of old mails to a .pst file. This means that the messages are removed from the server and are harder to find through search. If the hard drive that contains the AutoArchive.pst becomes unusable, these messages are lost. Online Archive is an enterprise-grade replacement for AutoArchive.
AutoArchive can still be used if you don’t have an Online Archive, and if your IT department doesn’t disable the functionality. For more information about AutoArchive in Outlook 2016, see Archive older items manually in Outlook for Windows.
•Archive older items manually in Outlook for Windows
•Create a subfolder
Sep 11, 2023 · it is generally safe to delete old Outlook archive files. However, before doing so, it’s important to ensure that you have a backup of your emails in case something goes wrong. If you’re using Microsoft Outlook, you can create a backup of your emails by exporting them to a file.
Apr 20, 2019 · Mail is moved to the Archive folder if you hit the Archive folder or Baskspace key. If you use the Delete key, it should go into the Deleted items folder and stay there. -- Diane Poremsky. M365 MVP, specializing in Outlook, Exchange, and Microsoft 365 apps. VI. VictorPerezCMG. Replied on April 19, 2019. Report abuse. Hi, See the following:
Archive and un-archive messages in Yahoo Mail. Quickly reduce inbox clutter while still being able to keep all your emails in Yahoo Mail. Archiving a message moves it to the Archive...
In Outlook, you have the option to: Add a new Yahoo account | Set Yahoo account as primary | Delete existing Yahoo account. Add a new Yahoo email account in new Outlook. On the View tab, select View settings. Select Accounts, then Email accounts. Tip: If your Settings window doesn't look like this, you might be using classic Outlook.
