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Jul 17, 2019 · This article presents step-by-step instructions and expert tips on how to write standard operating procedures (SOPs). We provide free, easy-to-use Word and PowerPoint SOP templates, along with a checklist to prepare for and write SOPs.
Discover what an SOP is, its purpose, main components, and various types. With our guide and templates, learn how to write a standard operating procedure to implement the best practices for your team.
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Choose your format. There is no right or wrong way to write an SOP. However, your company probably has a number of SOPs you can refer to for formatting guidelines, outlining how they prefer it done. If that's the case, use the pre-existing SOPs as a template. If not, you have a few options: A simple steps format. This is for routine procedures that are short, have few possible outcomes, and ...Consider your audience. There are three main factors to take into account before writing your SOP: Your audience's prior knowledge. Are they familiar with your organization and its procedures? Do they know the terminology? Your language needs to match the knowledge and investment of the reader.[3] X Research source Your audience's language abilities. Is there any chance people who don't speak ...Consider your knowledge. What it boils down to is this: Are you the best person to be writing this? Do you know what the process entails? How it could go wrong? How to make it safe? If not, you may be better off handing it over to someone else. A poorly-written -- or, what's more, inaccurate -- SOP will not only reduce productivity and lead to organizational failures, but it can also be ...Decide between a short or long-form SOP. If you're writing or updating an SOP for a group of individuals that are familiar with protocol, terminology, etc., and just would benefit from a short and snappy SOP that's more like a checklist, you could just write it in short-form. Apart from basic purpose and relevant information (date, author, ID#, etc.), it's really just a short list of steps ...Keep your SOP purpose in mind. What's obvious is that you have a procedure within your organization that keeps on getting repeated over and over and over. But is there a specific reason why this SOP is particularly useful? Does it need to stress safety? Compliance measures? Is it used for training or on a day-to-day basis?[4] X Trustworthy Source Penn State Extension Educational organization ...Ensure document history is documented for every version change. Thanks Helpful 0 Not Helpful 0Check if an old version of the SOP exists before you write yours. You may just be able to make a few quick changes. Make sure you still document them, though! Thanks Helpful 0 Not Helpful 0Use simple English to explain the steps. Thanks Helpful 0 Not Helpful 0- 1.6M
- Pick a task to standardize. The first step in your SOP creation process is to pick a task/process you want to turn into an SOP. How do you do this? Start with tasks you and your team carry out regularly and prioritize those.
- Define the scope of the SOP. Some questions to get you started: Where does your SOP start and stop? Is your SOP dependent on other SOPs? Or other teams and departments?
- Break the task down into steps. Any good SOP needs clear step-by-step instructions telling your team what to do. So list a fully detailed breakdown of your chosen task.
- Identify the stakeholders. Once you know what’s involved in the process, it’s time to determine who’s involved. You need to indicate who does what. Note: simple step-by-step SOPs won’t require multiple stakeholders to be involved.
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- Understand how you are going to present your SOPs. You can choose from several formats when defining how you’ll structure and present your standard operating procedures.
- Gather the relevant stakeholders. We’re firm believers in the power of collaborative creation. Suppose you create standard operating procedures for particular tasks, processes, or workflows.
- Work out your purpose. What are you looking to achieve as you build these standard operating procedures? Are they brand new? In this case, you’re trying to create systems that function.
- Determine the structure of your SOP. A large company’s standard operating procedures will be in a formal report. The typical approach includes a cover page in the report with the title and relevant reference details.
Jul 10, 2020 · A standard operating procedure, or SOP, is a set of detailed step-by-step instructions that describe how to carry out any given process. Most companies that are serious about process management use SOPs to manage their day-to-day activities.
Benefit #1: You can ensure consistent results. If you’re not using SOPs with your team, you likely lack stable and predictable outcomes. Why would you have consistent results if your team is doing the same process differently each time? Exactly. If your team follows all the steps outlined in an SOP, you ensure the process is done correctly.
