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- To add a printer to Google Cloud, make sure your printer is compatible with Google Cloud Print. Then, go to your Google account, open the Chrome browser, and go to Settings > Advanced > Printing > Google Cloud Print > Manage Cloud Print devices. Click on “Add printers” and follow the prompts to complete the setup.
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The best workflow and computer tweaks make your life easier, and that's certainly true of setting up Google Cloud Print. Once you have learned about the system and configured it, you'll be able to print to all your devices without a bunch of annoying go-between steps.
In other words, there will be no more "OK, I looking at this file on my Android phone, so I'll save it to my phone, copy it to my Dropbox account, go over to the computer and get it from Dropbox, and then send it to my home printer." There will be only "OK, I'll print this." and the Cloud Print system will delivery it right from your phone (wherever you are in the world) to the printer you've selected.
The first order of business is getting the actual physical printer online and part of your Cloud Print network.
If you have a Cloud Print-enabled printer, the best way to configure it is to refer to the manual--look for a Getting Started with Cloud Print section or the like. Setup should be as simple as plugging in a few items in the configuration panel of your printer.
If you don't have a Cloud Print-enabled printer, there are a few extra (although trivial) steps to complete. In order to complete them, you will need to be on a computer that is 1) on when you want to print 2) has Google Chrome installed and 3) can print to the printer you wish to print to remotely.
Note: Before we proceed, we highly recommend going into the Devices and Printers menu on your machine and removing any old printers.
We, for example, had several phantom printers installed that were no longer in service in our home office. If you don't remove them, they'll end up being listed in your Google Cloud Print account as useless clutter.
First, you need to enable Google Cloud Print in your installation of Google Chrome. This will allow Chrome to act as a print server for the Cloud Print service and send documents to the printers accessible to the computer on which it is enabled.
Now that your printers are Cloud-enabled, we have to attend to the most important business of all: getting documents from your devices to your printers.
If you're printing from a Google App of any sort, life couldn't be easier. Whether you're using the Google Drive app on Android, or Gmail on iOS, or just logged into the web interface for Google Docs from a remote computer, you can print directly from Google Apps into the Google Cloud Printer service. For example, here are some screen shots of me sending my daughter's chore check list from Google Drive, via my Android phone, to the printer upstairs--no special add on software or tweaks required:
All I had to do was open the document, click the menu in the upper right corner, select "Print", select the printer, and then review the print options before clicking "Print". By the time I walked up the stairs to retrieve the printout, it was already sitting in the tray.
When you're not printing directly from a Google App or an instance of Google Chrome with account syncing turned on, you'll need a helper application of some sort. There are helper applications available for Android, iOS, Windows, and OS X that extend the print functionality beyond Chrome/Google Apps to any print-capable application on the system (or serve as a sort of mobile print platform where you can open documents from your device and send them to the Cloud Printer).
You can check out the list of apps in the Google Cloud Print Supported Apps section and grab the appropriate app for your system. If you're curious how these apps work, you can check out our tutorial demonstrating how to use the third party Cloud Print app on Android here. Update: There is now an official Google Cloud Print application for Android.
Once you've completed the simple configuration process, the potential of the Cloud Print system is vast. You can share a printer with a friend or colleague who routinely needs to send you physical documents, you can set up a shared photo printer at your parents' house so you and your siblings can automatically send photos of the grandchildren, and, at minimum, you'll never have to dink around with trying to get a file off your mobile device and onto your remote printer again.
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- Jason Fitzpatrick
- Editor-In-Chief
Dec 15, 2023 · In the Admin console, go to Menu > Devices > Chrome > Printers > Printers. Select the organizational unit or group to which you want to add the printer. At the bottom right, point to Add click...
How to Set up your printer with Google Cloud Print (Print from anywhere any device connected with your email ID)...more.
- 5 min
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- Shafi Kandoth
Dec 16, 2013 · Click Add printers to add your classic printer to your Google account. On the following screen you'll see the "classic printer" you want to add to your account. For example, here I'm...
Set Up Your Printer For Google Cloud Printing. In order to set up your Printer for Google Cloud Printing you will need a Google ID (your Gmail Account) and find out whether you have a Cloud Ready Printer or a Classic printer.
