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Jan 29, 2024 · You’re the chosen family member planning the upcoming family reunion! Here's a family reunion planning checklist and guide to alleviate your duties.
- Send Out A Questionnaire For Planning input.
- Recruit and Delegate tasks.
- Create A Planning Command Center.
- Build A Budget.
- Prepare A Back-Up Plan.
- Communicate with attendees.
- Offer Activities For everyone.
- Start The Reunion with An Icebreaker activity.
- Share Your Family’S Story.
- Maintain The Reunion’s Memories and Momentum.
Start by picking a date and location. Professional planner Bill Gunkel of Reunions Unlimitedrecommends you begin planning at least 12 months ahead. Your best first step, he says, is sending questionnaires to family members to get input on when, where and what they want. Gather a committee to select three possible dates and locations. Send questionn...
No one person can manage all aspects of a family reunion. Surround yourself with capable and enthusiastic committee members. As the chairperson, you’ll oversee the event, handle communications between committees, coordinate the volunteers—and occasionally play peacemaker. For small events with 20 or 30 people, you’ll need only a few volunteers. Lar...
A reunion generates paperwork: Even with subcommittees, the reunion chairperson needs copies of pertinent information, such as contracts with food vendors, updated registration information and lodging details. You might keep everything in a simple file folder, or you may want separate folders for each committee in a file box. Keep your records orga...
The reality is your reunion will cost money. And unless you’ve hit the Powerball jackpot or have a wealthy and generous relative, you’ll need a budget and you’ll have to ask your family to pitch in. “It’s not written in stone that it must cost a lot of money. But you will need money if you’re doing mailings, and for deposits if you’re planning a ba...
If your reunion will be outside, reserve a pavilion that can accommodate all the attendees in case of unexpected weather. Pack a few board games or crafts the children can do indoors.
Send invitations as early as possible. If you wish to mail them you might opt for a simple flyer, a card or postcard, or an elaborate family newsletter. An eco-friendly option is an invite delivered via email from Evite or Punchbowl. Meanwhile, go online to relay information and incite interest. You can create a private event page on Facebook and i...
Structured activities are great—even necessary—for getting relatives reacquainted when they’ve been out of touch for years. Roots reunion activities have another objective: to foster the exchange of family history information. Plan pastimes that appeal to a range of ages, and encourage different generations to interact. But don’t cram the schedule:...
Linda Johnson Hoffman, author of The Reunion Planner(Goodman Lauren Publishing), suggests icebreakers to kick off the reunion. “Getting everyone involved as they arrive is essential to setting the right tone,” she says.
Once you’ve decided the planning particulars, you’re ready to move on to the genealogy particulars. That includes instilling enthusiasm among the invitees. Start a newsletter or website to report reunion updates and communicate your roots focus. Make it fun by publishing old “mystery” photos or family trivia. Promise to reveal the answers at the re...
After the reunion, plan to keep in touch until the next one. Family newsletters and websites are great for this. Recruit volunteers to send a newsletter, create and monitor a page on Geni or Facebook, or build a beautiful family history website! Let attendees take home souvenirs that enhance family unity and share the memories you’ve gathered. Some...
Dec 17, 2020 · There are many family reunion planning tools online. Make use of planning material that features the following: a time line, preparation reminders, scheduling worksheets, committee assignment sheets, reunion needs lists, meal planners and checklists and T-Shirt Rosters.
Oct 11, 2023 · Key Takeaways. Form a diverse reunion committee and assign roles for efficient planning. Choose the perfect date, location and venue that works best for everyone. Create lasting memories with photography, time capsules & memory books! Forming the Reunion Committee.
- Set Objectives and Scope. What do you want to get out of the family reunion? Is it simply to see each other, or do you want to try new experiences, visit a new country or host a special event?
- Choose the Date and Location. This should form the basis of your planning. A single day or evening occasion might only require three month’s notice for an invitation, but if you’re planning a weekend away or international travel, you’ll want to book the best possible accommodation and flights so you should think about planning a year in advance.
- Organize a Planning Committee. Every group will have a natural born organizer. Parents of young kids or those who are traveling with toddlers are likely to be landed with this role as they know best what suits their kids’ schedule and lifestyle.
- Keep Everyone in the Loop and Share Information. There’s no end to the usefulness of Whatsapp, where you can gather feedback from the other family members using the Poll function.
Dec 7, 2022 · A family reunion is a great way to connect, reflect, and make new memories. To start planning your family reunion, you will need to pick a date, location and venue. Then, you can make the arrangements for the event and coordinate the final details.
Arrange your furniture strategically. Position your seating in ways that promote conversation and interaction. Create cozy areas with comfortable chairs where small groups can gather and engage in conversation. Have some larger group seating options around a fireplace or scenic view, to encourage face-to-face interactions.
